Coordinate and protect time across your entire institution
From faculty office hours to student collaboration to cross-campus research, Doodle handles the coordination automatically so your institution can focus on what it's built for.
Trusted by leading education institutions in 90+ countries
7.2 hours
Of focus time protected per team, per week
4.2 hours
Of overtime reclaimed per week
68%
fewer context switches on average
THE CHALLENGE
We understand the challenges academic institutions face
Coordination time is not a small inconvenience in higher education. It is a structural drain on the people, research, and relationships that make institutions great.
Multi-disciplinary coordination at scale
A single cross-departmental meeting can take 5 to 15 emails and 3 to 7 days to organize. Multiply that across hundreds of faculty, staff, and external partners and the overhead becomes institutional.
Faculty time lost to administrative work
Academics spend up to 40% of their time on administrative tasks. At an institution with 6,000 academic staff, even one hour per week lost to coordination friction adds up to over 300,000 hours per year. That is the equivalent of 150 full-time positions.
Alumni, industry, and talent engagement that depends on relationships
Staying connected with alumni, industry partners, and visiting scholars is patchy and relationship dependent. Slow, manual coordination means opportunities to attract funding, talent, and partnerships get lost before they start.
Students fragmented across tools
Students navigate multiple platforms to book advising sessions, access services, and connect with peers. Every extra step is a drop-off risk. Every step widens the gap between students and the support they need.
OUR SOLUTION
When time is designed with intention, learning has room to thrive
Design how your university protects and shares time across departments, students, and campuses so that high-value work has the space to get done.
OUTCOMES
25 to 30% fewer no-shows. 50% faster time to book
Institutions using centralized coordination report significantly fewer missed sessions and faster booking for complex, multi-disciplinary meetings. The right people show up because getting them there no longer requires a week of emails.
Faculty time returned to research and teaching
When coordination happens automatically, academics get back the hours they were spending on logistics. Time that goes back to the work institutions are actually built for.
Alumni and partner engagement that scales beyond relationships
Doodle makes it effortless for alumni, industry partners, and visiting scholars to book time with your institution. A professional experience that keeps your network active and opens doors to funding, placements, and lifelong learning revenue.
HOW IT WORKS
Everything your institution needs to coordinate and connect.
Doodle works across every layer of your institution today. And in summer 2026, we are launching a purpose-built education experience.
1-click availability sharing for office hours and advising.
Faculty and advisors share a single link. Students book instantly based on real-time availability across all connected calendars. No setup, email, or back-and-forth.
Group polls for multi-participant scheduling
Propose multiple time options and let participants vote asynchronously. Works across internal teams and external participants. Ideal for cross-departmental working groups, panel interviews, and research meetings.
Zero-touch internal meeting creation
Enter participants and a duration. Doodle automatically finds the best available time across everyone, creates the invite, and sends it. Internal meetings scheduled in seconds.
Sign-ups and event registration
Replace email-based sign-up sheets with a single shareable link. Students and participants self-select into available times.
Team booking pages with automatic rotations
Inbound meeting requests routed automatically to the right team member based on capacity. Workload distributed fairly across the whole team.
Designed for every role in education
Time looks different depending on your role. Doodle brings clarity and control to every part of your institution.
Academic leadership and administrators
Coordinate cross-departmental meetings, board sessions, and external partner engagements effortlessly. Protect strategic time while staying accessible to the people and relationships that matter most.
Faculty and researchers
Reclaim the hours lost to coordination logistics. Protect time for research and teaching. Coordinate with collaborators, visiting scholars, and industry partners through a single link.
Student affairs and services
Make it simple for students to book advising appointments, orientation sessions, and support services. Higher show rates, lower admin burden, and a more professional experience for every student interaction.
Students
Book advising sessions and office hours in seconds. Connect with peers, form study groups, and schedule collaboration sessions without leaving the platform.
Built in Switzerland. Trusted everywhere.
Privacy is not a feature. It is architecture. From SOC 2 to HIPAA, Doodle meets the standard your organization demands, because ambient intelligence requires absolute data trust.
System and Organization Controls (SOC)
GDPR compliant
CCPA compliant
Cyber Verify Level III
HIPAA compliant
How UC Davis designed time for lab safety compliance
From global enterprises to growing organizations, teams use Doodle to create time, protect focus, and build space for meaningful collaboration.
Up to 1 month
saved in coordination time
100+ emails
avoided per inspection cycle
Minutes, not weeks
to schedule inspections
